Request for Proposal
The Town of Duck is seeking proposals from qualified contractors to implement the following project.
American Beach Grass, Sea Oat, Bitter Panicum Planting & Fertilization Project
PDF of Complete Proposal
Addendum 1
Bid Sheet
Plant American Beach Grass from crest of dune, east to 3’ from the east toe of the dune to include:
- Two beach grass sprigs (type ‘cape’) installed a minimum of 8” deep on 18” centers, not to exceed 8 rows deep;
- Fertilize with 18-6-6 or 16-8-8 (400 lbs per acre broadcasted across top of planted beach grass)
Contractor shall provide total cost per linear foot based upon approximately 17,006 linear feet running from the northern limits of the US Army Corps of Engineers (USACOE) property to the northern Town limits and approximately 10,225 linear feet from the southern Town limits to the USACOE Property beginning the July 1, 2025 through June 30, 2028. The total linear footage for American Beach grass planting is subject to a linear foot reduction not to exceed 7,000 feet dependent on volunteer planting efforts.
Planting of American Beach Grass shall occur between November and March yearly with fertilization to occur no later than April 15th.
Plant local Sea Oat stock from the crest of the dune eastward to include:
- One sea oat sprig installed a minimum of 8” deep staggered on 4’ centers, not to exceed 3 rows deep;
- Fertilize each planting hole with one level teaspoon of time-release (18-6-12 Osmocote or similar type) fertilizer.
Plant local Bitter Panicum stock east of the dune crest and mid-way to the base of the dune to include:
- One stem with a part of the rhizome attached or a minimum 8-12” length of rhizome without the above ground parts, installed a minimum of 8” deep staggered on 6’ centers, one row only;
- Fertilize each planting in a one foot broadcast circle with time-release (18-6-12 Osmocote or similar type) fertilizer.
Contractor shall provide total cost per linear foot based upon approximately 17,006 linear feet running from the northern limits of the USACOE property to the northern Town limits and approximately 10,225 linear feet from the southern Town limits to the USACOE Property.
Planting of Sea Oats and Bitter Panicum shall occur between May and September yearly with fertilization and watering to occur at planting.
1) PROPOSAL
- Contractor will also be asked to provide the same bid price to property owners wishing to contract for additional beach grass or sea oats provided they contract for these services during the same time frame that the Town’s project is planted. Proposals between individual property owners and the awarded contractor shall be independent from any contract entered into with the Town of Duck.
2) SCOPE
The scope of work includes furnishing all labor, supplies, planting stock, fertilizer and equipment and performing all work required for dune grass planting and fertilization in the Town of Duck, Dare County, N.C.
Any materials or supplies (i.e. fertilizer and plants) provided by the contractor must be approved by the Town and provided by the contractor shall be verified with a bill of lading.
3) COMPLETION DATE
Completion dates for each portion of the project are detailed in the general description of work to be performed unless otherwise directed by the Town’s project coordinator.
4) QUALIFICATIONS OF CONTRACTOR
Contractor shall have substantial experience in planting and fertilization of grasses on similar size jobs. Contractor shall provide a list of the three most recent jobs of similar size along with the name and phone number of the owner, owner’s representative or contracting officer who can speak to the satisfactory performance of work contracted and completed on projects for planting of dune grasses. Contractor shall provide a description of contractor’s qualifications related to the planting and fertilization of dune grasses or related experience which will help the Town of Duck determine that contractor is qualified and experienced.
The contractor must maintain valid insurance in the amount of $2,000,000 for general liability and $1,000,000 for worker’s compensation. Proof of insurance shall be provided to the Town each year.
All workers employed by the contractor must be eligible to work in the United States of America and the State of North Carolina. Verification of employment eligibility shall be provided.
Applicant shall include verification of Class A Contractors Licensure in the Landscape category with their proposal. North Carolina Licensure is preferred but not required. (Addendum 1)
5) OTHER CONDITIONS
- The Respondent shall be fully responsible for all costs incurred in the development and submission of any response to this request. Submittal documents should be prepared simply and economically, providing a straightforward and concise description of the Respondent’s capabilities to satisfy the requirements of the request. All responses, inquiries, or correspondence relating to the RFP will become the property of the Town of Duck when received and will not be returned.
- The Town reserves the right to reject any and all submittals. This request for proposals is neither a contractual offer nor a commitment to purchase services. The Town assumes no contractual obligation as a result of the issuance of this request, the preparation or submission of a qualifications statement by a Respondent, the evaluation of statements, or final selection. Any bid submitted will be binding for ninety (90) days after the date of the bid opening.
- Bidders will comply with all local, state, and federal laws and ordinances governing said work including the current Occupational Health and Safety regulations.
- By submitting a proposal, the contractor is attesting that they are an Equal Opportunity Employer.
Proposals should be submitted to the Town’s Administrative Building located at 1200 Duck Road or mailed to P.O. Box 8369, Duck, NC 27949 on or before February 17, 2025. Any questions regarding the scope of work may be directed to Sandy Cross at 252-255-1234, or by email at scross@ducknc.gov.
Bid Opportunity
The Town of Duck is accepting bids for a 1,352 +/- square foot, 2-bedroom, 1-bathroom, stick built wood frame construction, two-story, cape cod style home through GovDeals, an online auction platform for government agencies. Bidding is open now and will close on February 28, 2025.
The winning bidder must move the home, in its entirety, from its current location at 101 Scarborough Lane, Duck, NC 27949, within 60 calendar days of the end of the auction.
Interested parties can visit the following link for full details, photos, and bidding instructions. All sales are subject to the terms listed on GovDeals: https://www.govdeals.com/asset/473/7832